Email Setup

Getting your site on the Internet – email

You have your Domain Name, Web Hosting, and your Web Site is live.  Let’s setup your Email Account on your new Domain!

As I mentioned in previous  articles, when you setup your web-hosting account it comes with free email addresses.

Why would you want another email address?

For personal use, many people choose to use one of the free xyz-mail.com services to avoid changes in their email address forced on them by their Internet Service Provider. Personally, my ISP now has me on the third changed domain! First it was @home.com, then it changed to @attbi.com, and now it’s the new ISP’s domain.

For business purposes, it’s not only about keeping the same email address over the years (which is important),  it’s also about image. When doing business on the internet, image is everything!

Using our old buddy Joe as an example, which one of these email addresses sounds more professional and established to you?

joe@xyz-mail.com

or

joe@joesbestwidgets.com

I think the answer is obvious, however it amazes me that people who have their own domain name and web hosting still stick with the xyz-mail.com addresses. Why would you not want to take advantage of every little thing that will make your business look as professional as you can, especially when it’s free?

So, using C-Panel, here are the few little simple steps you need to set up your email addresses:

1. Log into C-Panel using the username and password your web hosting company supplied in their introductory email

2. When the C-Panel interface comes up, look for the “Mail” section and click the Email Accounts icon

3. In the next screen you can create as many email accounts as you want / need by entering the name (Joe) @yourdomainname.com, the password is entered twice, and then choose if you want a size quota on this email account or unlimited space for email.

Email Account Setup

Once you have set up one or more email accounts, you need test each of the accounts. You will use Webmail for this initial testing.

In the Mail Section of C-Panel, click the Webmail icon

Then click “Go To Secure Webmail” icon and in the next screen click on “Read Mail Using…” one of the three different webmail systems available. Personally, I prefer the look and feel of Round Cube but they all work just fine.

Now, we need to test the new email address(es):

First send an email from a known working email account to your new email address and verify that it is received by using Webmail. This lets you know that the account is set up properly and  receiving emails. Then from Webmail, reply to the email that you just received and then check your known working email account for the reply to be sure that the new account is sending email properly.

Next you can decide how you will normally be receiving and sending emails from your new account.

1. You can use Webmail in your browser (Firefox, Internet Explorer, Safari, etc)

If you are going to only use Webmail for these accounts, you are finished!

2. You can set up an email client (Outlook, Thunderebird, Mac Mail, etc) to receive and send your messages

After logging into Webmail, click the Configure Mail Client icon for specific instructions from your web hosting company on the settings you need for your mail client

If you are going to use an email client, now you should test the email client to receive and reply to the test email from your known working account.

3. You can forward the emails that arrive at this email address to your xyz-mail.com account (or any other account you have) by setting up Mail Forwarding in C-Panel

If you are going to use Mail Forwarding, activate the Mail Forwarding feature and use your “forwarded to” account to receive and reply to the test email from your different known working account.  (Don’t use the same  account for both ends of the test, send from one account and receive on another email account)

If you setup more than one email address, repeat this testing process for each address to insure that every detail is correct and all email accounts are working at 100%.

That’s it!  You are finished and your new email address(es) are now 100% up and running.

Make sure that you update your website, business cards and any other materials to show your new email address! If you already have a mailing list, you might even want to send everybody a quick email to let them know about your new website and email address.

One thought on “Email Setup

  1. Pingback: Getting Your Web Site on the Internet (Part 4 – Email Setup) | imagineprosperity

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